Office Administrator - Open to Remote

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Buffalo Groupe is a collection of agencies and media properties serving audiences in golf, active sport, fitness, outdoor and real estate industries. Brands that help create "moments of escape" are deemed a trusted and welcome contributor. This is the highest form of advocacy - the power of "escape marketing."

Our "Herd" is on the lookout for an Office Administrator that will lead and drive strategic and comprehensive support to senior leadership and provide logistical support for the organization. This position will manage a large variety of projects and tasks that range from traditional administrative cross department functions such as calendar management, budgeting and expense reporting to strategic functions such as stakeholder management, dependency planning, drafting communications and ensuring vendor accountability. The ideal candidate is organized and motivated to excel in a fast paced, team-oriented environment. This dynamic position requires the ability to think critically and offer solutions to problems with a high level of professionalism and confidentiality. This team member is highly skilled in clear communication and wants to be part of enhancing culture in a growing and very remote environment.

Buffalo Groupe is headquartered near Washington, DC, with additional offices in Charleston, Charlotte, Portland and LA. The ideal candidate would be located in Charleston, SC, however we have a "work from anywhere culture" and open to candidates from all locations.

Responsibilities include:

  • Define and assist in processes for improving efficiencies for the organization
  • Calendar Management and Resource Scheduling
  • Expense Management and Support
  • Stakeholder Management
  • Meeting Coordination
  • Management of Vendor Relationships and Management, i.e. IT, computer hardware, phones, document management
  • Execute administrative tasks for in house and remote staff
  • Coordinate shipments and mailings
  • Travel planning and coordination for traveling leadership
  • Research new business opportunities, awards, and media information
  • Assist in social channel presence and execution for Buffalo Groupe (LinkedIn, Instagram etc.)


Requirements:

  • Bachelor's degree and three to five years of similar work within a marketing agency or within a multi-team, multi-discipline client organization
  • Demonstrated administrative support experience
  • Ability to juggle tasks and work well with others in a dynamic and deadline driven culture
  • Ability to work proactively and effectively with minimal direction
  • Demonstrated project management experience and budget tracking skills
  • Ability to discreetly and professionally handle confidential information
  • Proven ability to create and sustain productive relationships with internal and external stakeholders
  • Proficient knowledge and use of Microsoft Word, Excel, PowerPoint & Outlook; and ability to learn other programs quickly Slack, Monday.com and Social Media platforms preferred
  • Excellent written and verbal communication skills


Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

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With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

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Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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